2006 – January

USARM BOARD MEETING
NOTES 01-17-06

Present:   Jerry Huff, Jim Short, Kati James, Dave Jansen, Steve Johnson, Steve Ynzunza, Jan Weaver

Approved the minutes of 12-13-05

1 USARM General Information
A) Welcome of New Board Member

The Board welcomed Jan to the Board and look forward to working with her again.
B) Membership Presentation/Issues

1)   Commemorative Plaques - Jan will be working on getting quotes for the plaques

2)   Change in E-mail - Kati reported that her e-mail was not working an to e-mail her at kati@chironusa.com

C) Correspondence

there was no new correspondence
D) Election of Officers for 2006 - the following were the results of the elections:
President - Kati James
Vice-President - Jerry Huff
Treasurer - Steve Johnson
Secretary- Steve Ynzunza
MotoGP Liaison- Jan Weaver
E) MotoGP

Jan provided the Board with a draft of the application and the Board approved it. Jan also asked Kati to provide her with a list of what was in the Turn Marshall Bags from last year. The MotoGP application will be coming out in the Grid. Steve Ynzunza and Ted Kuwada will be checking the MotoGP inventory in the trailer.

Jan and Ted will be working on the MotoGP contract and will bring it back to the Board for review and approval.

F) Personnel

The Board decided that this topic would be an agenda item for all Board Meetings.
G) Contracts

Kati advised the Board that we have a new contract with the Porsche Owners Club. They are scheduled for seven events this year. They will be paying $120 plus lodging at every track but Laguna Seca. Equipment rental fee will be $150. The number required per event will be 14 except at Laguna Seca where it will be 16. The following are the dates and locations of the events:

February 10, 11, 12, 2006 Las Vegas-event full
April 22, 23, 2006 Willow Springs-5 spots remain
May 19, 20, 21, 2006 California Speedway Fontana-1 spot remains
June 10, 11, 2006 Willow Springs-5 spots remain
August 25, 26, 27, 2006 Laguna Seca-2 spots remain
September 23,24, 2006 Buttonwillow-2 spots remain
December 2, 3 , 2006 Willow Springs-5 spots remain

2 Financial Reports
A) Treasurers Report

Dave Jansen provided a detailed report and it was approved by the Board. Jerry Huff brought up a question about membership due dates and the Board decided to extend the membership renewal date to the end of March before raising the rate.
B) Expense Reports

Jan needed a copy of the reimbursement form.
3 Equipment
A) Inventory

Ted and Steve will be doing an inventory of the MotoGP equipment. Kati will be checking to see when we will get our flags back from SCRAMP. We previously had given them some flags for the ones that were lost at MotoGP.
B) Trailer
Dave Jansen will be sending the measurements to the graphics artist for the trailer. The trailer to the North is leaking more, cannot read the decals on it and it is unknown if it is road safe? Dave Jansen and Steve Ynzunza are continuing to try to locate a vendor to work on it.
C) Flags

Jim reported that he is short 2 Flags (A Green and Mechanical Black). Dave Jansen is looking into two sources for Flag Bags and Flags.
4 Upcoming Events
A) Racing Events

Jim reported that the Russell School in June is June 10 and 11. This will be changed in the February Grid.
B) Banquet

Steve J reported that the deadline has been changed to February 10th for people to RSVP and get their money in. Jan will be handling the registration and raffle the day of the event.
5 Roundtable
Jim stated that he was going to have to work the day of the banquet and would not be able to oversee the training that day. Jan volunteered to oversee the training program the day of the banquet.
The meeting was adjourned at 9:00pm
The Next Board Meeting is:
February 21st, 2006 at 7:30pm at the Roundtable in San Jose at 5440-A Thornwood Drive San Jose, CA 95123
USARM members are always invited to attend BoD meetings
The following are the upcoming Board Meeting dates for 2006:
Tuesday February 21st, 2006 7:30pm San Jose Roundtable
Tuesday March 21st, 2006 7:30pm Fremont Roundtable
Tuesday April 18th, 2006 7:30pm San Jose Roundtable
Tuesday May 16th, 2006 7:30pm Fremont Roundtable
Tuesday June 20th, 2006 7:30pm San Jose Roundtable
Tuesday July 11th, 2006 7:30pm Fremont Roundtable
Tuesday August 15th, 2006 7:30pm San Jose Roundtable
Tuesday September 19th, 2006 7:30pm Fremont Roundtable
Tuesday October 17th, 2006 7:30pm San Jose Roundtable
Tuesday November 21st, 2006 7:30pm Fremont Roundtable
Tuesday December 19th, 2006 7:30pm San Jose Roundtable
The addresses for both Roundtables are:
San Jose Roundtable
5440-A Thornwood Drive
San Jose, Ca. 95123
(408) 578-5200
Fremont Roundtable
40831 Fremont Blvd
Fremont, Ca. 94583
(510) 651-2111

Next Board Meeting:
Tuesday February 21st, 2006 at 7:30pm at the Roundtable Pizza in San Jose