2006 – February

NOTES 02-21-06

Present:   Jerry Huff, Kati James, Dave Jansen, Steve Johnson, Steve Ynzunza, Jan Weaver
Excused:   Jim Short

Approved the minutes of 1-17-06

1 USARM General Information
A) Membership Presentations/Issue

Kati reported that several people inquired into getting a copy of Jud's speech and she had asked Jud for permission to print it. Jud agreed and it will be in next months Grid.
B) Correspondence

Kati had thank you letters generated to all of the organizations and members that donated items to the raffle at the Banquet
C) Personnel

There was discussion regarding some personnel issues with members.
D) Banquet Review

Steve Johnson provided a very highly detailed statement of the revenues and expenses from the Banquet. Kati presented Steve Johnson with invoices from organizations that donated to the raffle, but did not want reimbursement. The raffle generated $567.00. The BOD decided that in keeping with past practice they are going to round and double the amount to $1200.00 It was also decided that non-profit groups that the raffle monies get donated to would alternate from the North to the South. This year it was decided that the donation would be going to the Salinas Valley Memorial Hospital Make-A-Wish Foundation that has an event at Laguna Seca in August.
E) Training Review

Jan provided a review of the training course. There was very low turn-out for the training sessions. It was also determined that there had been some miscommunication as to who was doing what. Jerry Huff stated that we should look into getting line to attach the pins to the fire bottles in order to not lose the pins when they are pulled. Dave Jansen will be contacting Advance Fire and Rescue regarding the invoice that they provided. Jan brought up the idea and will be doing research on training and how to get more members updated training. The BOD decided to make this item an agenda item for the next BOD meeting and all of the BOD was tasked to brainstorm ideas for training.
F) Contracts

There are currently no new contracts other than with the race groups currently listed on the schedule. Jerry Huff asked about what was happening with Infineon. Kati reported that phone calls had been made to the track with negative results. Jerry Huff stated that we should start with the President of Infineon.
G) MotoGP Updates

1)   Committee - Jan reported that currently the only people on the committee are her and Ted.

2)   Applications - continue to come in.

2 Financial Reports
A) Treasurers Report

Steve Johnson provided a detailed treasurers report.
B) Expense Reports

Expense reports were turned in and checks were made out to a number of the directors.
3 Equipment
A) Inventory (Missing)

Steve Ynzunza reported that during the inventory of the trailer that there was equipment missing. He also reported that he had marked all of the equipment prior to last years MotoGP with a mark in an undisclosed place. He is in contact with people to start an investigation. People who may have taken the equipment by accident are asked to return it to the trailer this month with no questions asked. After this month, those people found to be in possession of USARM equipment and not working an event will be prosecuted.
B) New Flags
Another inventory will be completed and new flags will be ordered.
C) Trailer

The BOD was tasked with coming back to the next meeting with what they would like to see in the trailer. This is another agenda item for next meeting. Mikey Hill will be coming down to measure the trailer in order to get artwork put on it.
4 Upcoming Events
A) Racing Events

Kati will be checking with Green Flag on their upcoming schedule. Kati reported that POC will be buying new radios and headsets for USARM members to use at their events. NCRC/ARC have upcoming events in Reno and Buttonwillow.
5 Roundtable
Jan asked if we have USAARM artwork. Dave Jansen will be getting the artwork in order for Jan to use on the plaques.

Jan made a recommendation into looking into the names of the awards presented at the banquet. Dave J asked to have everyone check for past documentation of the awards. This will be an agenda item at the next meeting.

The Next Board Meeting is:
March 21st, 2006 at 7:30pm at the Roundtable in Fremont at 40831 Fremont Blvd Fremont, CA 94583
USARM members are always invited to attend BoD meetings
The following are the upcoming Board Meeting dates for 2006:
Tuesday March 21st, 2006 7:30pm Fremont Roundtable
Tuesday April 18th, 2006 7:30pm San Jose Roundtable
Tuesday May 16th, 2006 7:30pm Fremont Roundtable
Tuesday June 20th, 2006 7:30pm San Jose Roundtable
Tuesday July 11th, 2006 7:30pm Fremont Roundtable
Tuesday August 15th, 2006 7:30pm San Jose Roundtable
Tuesday September 19th, 2006 7:30pm Fremont Roundtable
Tuesday October 17th, 2006 7:30pm San Jose Roundtable
Tuesday November 21st, 2006 7:30pm Fremont Roundtable
Tuesday December 19th, 2006 7:30pm San Jose Roundtable
The addresses for both Roundtables are:
San Jose Roundtable
5440-A Thornwood Drive
San Jose, Ca. 95123
(408) 578-5200
Fremont Roundtable
40831 Fremont Blvd
Fremont, Ca. 94583
(510) 651-2111

Next Board Meeting:
Tuesday March 21st, 2006 at 7:30pm at the Roundtable Pizza in Fremont