2006 – May


Present:   Shelley Ulry, Dave Jansen, Jan Weaver, Kati James & Steve Ynzunza
Excused:   Jerry Huff & Jim Short

Members Present:   None

Approved the minutes of 4-18-06

1 USARM General Information
A) Membership Presentation/Issues

There was an e-mail to the directors re: the awards. There will be further discussions regarding the awards at later meetings. Jan will be writing up some Bio's on all of the awards. The Board agreed to have the Bio's put into the Grid for members to read.
B) Input on By-laws Articles I- III

Dave moved to table this item until all the Board was available for discussion. There was some discussion and it was decided that all of the input on recommended changes would be sent to all of the BOD via soft copy.
C) Conference Calls

Jan advised that we cannot use the previously discussed vendor for conference calls. Jan provided information on some other vendors that provided the service at a cost. The BOD decided to table the topic until the August BOD meeting due to the upcoming MotoGP.
D) Memorial Plaques

Tabled until next meeting. Steve reported that he saw the bricks that Laguna Seca is starting to produce up by the corkscrew.
E) MotoGP
Jan reported that SCRAMP had the contract and the deposit was due by June 1st. The traffic plan and parking has all changed for the event. All parking for workers will be at York Rd unless you are camping. Camping is in the same area with the possibility of extending out to another area. Camping access will be on Wednesday. There will be mandatory debriefing meetings at the end of each day. We have approximately 200 volunteers to date. Jan reported that they will be starting a calling campaign. Jan will be checking with AFM and Tri-County Fire regarding the extinguishers.
F) Training
This topic was tabled until after July.
G) Good Guy Award
This topic was tabled for the awards meeting.
H) Committee Policies and Procedures Manual
Steve presented a draft of a policies and procedures manual for committees to the BOD. The BOD will be reviewing the draft and providing input at the next meeting.
I) Chairperson Guide
Steve presented a draft of a chairpersons guide for running committees. The BOD will be reviewing the draft and providing input at the next meeting.
2 Financial Reports
A) Treasurers Report

Shelley presented a detailed treasurers report. She asked the BOD for input on what they would like to see on the report. The BOD asked for a little more detail on what the checks were for.
B) Expense Reports

Some expense reports were submitted and taken care of.
C) 2006 Annual Budget

This agenda item was tabled until the next BOD Meeting.
3 Equipment
A) Inventory

Steve and Ted Kuwada will be working on the inventory. Jan will be getting ahold of Ted Kuwada re: flag bags
B) New Flags

Dave reported that the flags are coming in and being sent to Ted Kuwada. A total of 15 FIM flag sets were ordered.
C) Trailer

Steve reported that he and Dave picked up the new trailer for the equipment to the North. They are working to have both trailers decaled with the USARM logo. The small trailer may stay to the South to provide secured storage for MotoGp.
4 Upcoming Events
A) Racing Events

Skip Barber will begin there season in Utah. We still have the event in December at Laguna Seca. POC this weekend and NCRC next weekend. Talks are already underway with POC for next years' race schedule.
5 Roundtable
It was reported that Sal and Kate will be leaving for Florida soon for the long term. The BOD agreed to provide a letter of recommendation to them to be given to race coordinators in the Florida area.
USARM members are always invited to attend BoD meetings
The following are the upcoming Board Meeting dates for 2006:
Tuesday June 20th, 2006 7:30pm San Jose Roundtable
Tuesday July 11th, 2006 7:30pm Fremont Roundtable
Tuesday September 19th, 2006 7:30pm Fremont Roundtable
Tuesday October 17th, 2006 7:30pm San Jose Roundtable
Tuesday November 21st, 2006 7:30pm Fremont Roundtable
Tuesday December 19th, 2006 7:30pm San Jose Roundtable
The addresses for both Roundtables are:
San Jose Roundtable
5440-A Thornwood Drive
San Jose, Ca. 95123
(408) 578-5200
Fremont Roundtable
40831 Fremont Blvd
Fremont, Ca. 94583
(510) 651-2111

Next Board Meeting:
Next meeting is in San Jose, June 20th 2006 at 7:30pm at the Roundtable Pizza

** The minutes represented above have NOT been approved by the USARM Board of Directors **