USARM BOARD MEETING NOTES
March 2008
March 2008
Attendees - Jan, Kati, Ken, Steve, Jim S, Greg
Absent - Jim Hileman
Old Business
| 1) | Minutes - Correction - Updated Contracts - Change title to Moto GP Chairman on Ted Kuwada. Change Ken's Cell Phone is 408-XXX-XXXX Correction. MSP with corrections. | |
| a.) Minutes will be delayed by a month to the GRID to allow for review and approval at next board meeting. MSP. | ||
| 2) | Number boards status Got samples - and we are buying them. We ordered 6. Motion to order 4 more for Sears Point. MSP | |
| 3) | Banquet - No contact from anyone on what they want. Send Jim copy of who won the awards. Steve will check on banquet locations. | |
| 4) | PO Box - Still outstanding per Steve. Paid for the year. Will call Ron this week. | |
| 5) | Non-Profit Status - Move to Financial Report second on next agenda. | |
| 6) | Car Flag Status - We have 12 new car sets. Stored in the back with the MotoGP equipment. | |
| 7) | Concall Status - Membership has not been participating. Tough doing stuff over a concall. Maybe schedule a face to face. | |
| 8) | By Laws - Kati lost the changes in her computer crash. Motion for board members to pull and review the by-laws and provide feedback. MSP | |
| 9) | Social Security Number issue - Took SSN requirement off the Moto-GP application. Not needed by us. It was a SCRAMP requirement . Ken to check with Laguna on requirement . Possibly have form for everyone to sign if they're going to work but only if needed. Take the SSN off the membership forms and Moto-GP applications. Motion to remove the SSN from all applications of any time. MSP - Ken to advise Ted to black-out all SSNs on apps he has. | |
Financial Report
| 1) | Bank Status - We are charged a fee for monthly check return and image review. They then return that charge to us. $10 fee waived due to current balance. | |
| a.) We still have $3,000 put aside to put covers on the comm boxes. Kati to work with Gary to get that going. | ||
| 2) | Reimbursements will be on every agenda. | |
| a.) Reviewed reimbursement requests - MSP on all | ||
| b.) Recommend no member spend more than $100 out of pocket for USARM. Let us pay for it. Motion - Non-board members should not spend more than $100 of their own money. Someone is always around to cut a check or use a VISA card to charge something. - MSP | ||
| c.) Jan to do an affidavit about the tubs from Wal-Mart and send to Steve. | ||
| d.) Submit the concall info monthly or quarterly. | ||
| e.) Copy of Reimbursement form - Steve to send to all. | ||
| 3) | April 2007 - POC - Wands for the Enduro with yellow cover for night time racing. POC still has them. Kati to retrieve them at next race. | |
New Business
| 1) | Board Duties - pass until next meeting | |
| 2) | Grid - No discussion | |
| 3 | Membership - discussion about when to stop sending Grids to members who have not renewed. Discussion to leave in until June to ensure proper coverage for Moto-GP MSP | |
| 4 | USARM Trailer - Laguna Seca - Bo wants Trailer moved to another site on the property. We can move it down during Moto-GP. Kati to research how we secure it in a safe area. | |
| 5 | Storage shed for car equipment - Laguna Seca - Discussion about acquiring a small storage shed for car equipment to be stored at Turn 11. Motion to purchase small storage shed. Table until next meeting. | |
| 6 | Trailer has been moved up to Sears Point. Old trailer has been taken by someone. Jim working to get the vanity plate back that says "USARM". Motion to reimburse - Yes - 2, No - 3 - not passed | |
| 7 | Moto-GP - discussion about status of Moto-GP at Laguna and Indy. | |
| A) | Email inquiries that come to the directors alias - Kati will forward all inquiry emails to Ted. | |
| Roundtable | ||
| Need a Saturday meeting to do some work on the number boards for Moto-GP | ||
| Next Meeting - April 15th - concall 7 pm | ||
| Move to close meeting - MSP - 8:59 pm Pacific | ||