2006 – April


Present:   Jerry Huff, Kati James, Dave Jansen, Steve Johnson, Jim Short & Steve Ynzunza
Excused:   Jan Weaver

Members Present:   Carl Sloan

Approved the minutes of 3-21-06

1 USARM General Information
A) Membership Presentation/Issues

Carl Sloan had some suggestions regarding the major awards that USARM presents at the Awards Banquet. He was looking to have the members more involved in the selection of the people receiving the awards. He presented the idea of having the BOD present candidates for each award and the membership would vote for who they felt should receive each award. Jim Short and Kati James both stated that they thought a similar idea had come up before. Jim Short stated that the process could become very cumbersome and also had some discussion regarding having something put into the Grid. Jerry Huff presented the idea of members presenting names of people with a short summary on why a certain member shouldbe considered for an award and then the BOD would review the the nominations and choose a person for each award. Kati James is going to check the website for the past award information. The subject of awards is going to be put on next months agenda.
B) Input on By-laws Articles I- III

A number of changes were presented regarding the first three articles. The BOD will be sending all of their information via e-mail to Steve Ynunza. In order for him to put into a document to be presented to the membership. There was also some discussion regarding executive session.
C) Conference Calls

Tabled until next BOD meeting in order for Jan to present information.
D) Memorial Plaques

Tabled until next BOD meeting in order for Jan to present information.
E) MotoGP

Tabled until next BOD meeting in order for Jan to present information.
F) Training

The training evaluation has been closed for January 2006. The additional item of training requested by Jan was carried over to the next BOD meeting.
G) Good Guy Award

Jerry H reported that only 2 people knew who Stan Poulos was and why the award was named after him. Dave J will be putting an article for next months Grid to go out to membership soliciting information on what awards they would like to see.
2 Financial Reports
A) Treasurers Report

Shelley presented the treasurers report and it was approved. She will be listing what each check is for on next months report.
B) Expense Reports

Some expense reports were submitted and taken care of.
C) 2006 Annual Budget

This agenda item was tabled until the next BOD Meeting.
3 Equipment
A) Inventory

The updated inventory has not been taken yet. Carl Sloan volunteered to assist with the inventory.
B) New Flags

Dave Jansen reported that the flags have been ordered for MotoGP. The flags will be sent to Ted Kuwada's work in order to ensure delivery. The flags will be sent piece meal as they are made they will be shipped.
C) Trailer

Steve Ynzunza presented two quotes for the trailer. Carl Sloan asked if any other vendors had been checked for quotes and it was reported that this company was where we recently purchased the last trailer. This company had provided the best price on the last trailer. There was a motion and it was approved to spend $2331.39 for the trailer that is 5' X 8" with 6 inches of extra of head clearance. Jim S will be working on a parking sticker at Infineon. Jerry H will be checking to see if the old trailer can be donated to a group. Dave J will get the trailer decaled and up to Infineon.
4 Upcoming Events
A) Racing Events

Jerry Huff reported that the Virginia City Hill Climb is on for September 16-17, 2006.
5 Roundtable
Carl Sloan asked what the new flags were for and was advised that they were for MotoGP.
USARM members are always invited to attend BoD meetings
The following are the upcoming Board Meeting dates for 2006:
Tuesday May 16th, 2006 7:30pm Fremont Roundtable
Tuesday June 20th, 2006 7:30pm San Jose Roundtable
Tuesday July 11th, 2006 7:30pm Fremont Roundtable
Tuesday August 15th, 2006 7:30pm San Jose Roundtable
Tuesday September 19th, 2006 7:30pm Fremont Roundtable
Tuesday October 17th, 2006 7:30pm San Jose Roundtable
Tuesday November 21st, 2006 7:30pm Fremont Roundtable
Tuesday December 19th, 2006 7:30pm San Jose Roundtable
The addresses for both Roundtables are:
San Jose Roundtable
5440-A Thornwood Drive
San Jose, Ca. 95123
(408) 578-5200
Fremont Roundtable
40831 Fremont Blvd
Fremont, Ca. 94583
(510) 651-2111

Next Board Meeting:
Tuesday April 18th, 2006 at 7:30pm at the Roundtable Pizza in Fremont