Monthly Archives: June 2008

Attendees - Jan, Steve, Ken, Kati, Greg, Jim H
Absent - Jim S

Note - MSP Stands for Moved, Seconded, Passed

MINUTES
1.) Review May Minutes - MSP with two changes.

FINANCIAL REPORT

1.) Bank Status - Update from Steve - Deposits to be made

2.) Reimbursements - reimbursements reviewed - forms to be sent to Steve for payment. Kati reported she received the check for the light wands from POC.

3.) Non-Profit Status - Steve to set meetings to get pricing from the accountants.

OLD BUSINESS

1.) Banquet - Reviewed quotes from two different sources. Kati checking on one more source.

2.) PO Box - Need update on the issue with the mailing issue with the last GRID. - Ken picked up the Grids. Dave Jansen will check it out.

3.) Equipment Status - Inventory to be done this weekend - Jim Hileman will help with inventory and will be the overall Equipment Manager.

4.) Storage shed and USARM Trailer at Laguna Seca - Tabled until post-Moto-GP

5.) Russell School Status - reviewed new protocol with Russell and SPIR requirements.
6.) Quotes on Letterhead, membership cards, etc. - Kati to send files with logo to Steve.

MOTO-GP

a.) Status of Contract - Met with Bo, minor changes. Jim checking out lunch caterer to ensure quality for our lunches.

b.) Discussed reimbursement amounts - MSP

c.) Discussed retainer fee early versus at the race - Ken to talk to Bo.

d.) Moto-GP equipment inventory this weekend. Jim Hileman will be our Moto-GP Equipment Manager. Ken to get different combo lock for Moto-GP side of the trailer - MSP

d.) Equipment - Discussion about needing other equipment for other races. Will be discussed post Moto-GP.

e.) Supplies needed for Moto-GP - MSP

Tabled from earlier meetings - will be tabled until after Moto-GP

1.) By-Laws

2.) Membership requirement for working our events

3.) Board Duties and requirement to be a board member.

NEW BUSINESS

1.) Back-up for Ron Cowen for Green Flag and other events. - Jim Hileman will be Ron's backup - MSP

2.) Event expectations to qualify for USARM Awards and BOD - tabled

3.) Scholarship possibilities to aid USARM in the non profit status - tabled

4.) Items from Dave Scott - Discussed this gracious gesture. We will reimburse Dave for all the goodies he sent from over the pond - MSP

5.) Back-up training on how to take over events. We need to have a book with the details on what needs to be done just in case someone cannot attend and someone else needs to step in to take over. Recommendation of a Check off list. - Tabled until August. Jan to put together notes to send to all for their review and for everyone to add their own working knowledge to the lists.

ROUND TABLE

1.) Jim H - had inquiry from someone who wanted to work an event at another track but vacant spots were filled with non-members. Discussion about how to fill the vacant spots at our regular events and priority of USARM Members. Tabled until August.

2.) Ken - NCRC - Contract negotiations for 2009 to be discussed.

3.) Ken - Discussion about existing contracts with our regularly scheduled events such as POC, NCRC, Russell, Skip

4.) Jan - Concall information has been left off the last couple of Grids. Kati will remind the Grid Editor of our request to include it monthly.

NEXT MEETING

July 8th - Due to date conflict with Moto-GP track set-up

Call ended at 8:48 pm (Pacific)