USARM Board Meeting Minutes
November 17, 2009
Attendees - Ron, Chris, Jim, Jan, Ted, Mick, Rosebud
Absent - Ken (approved), Mike
Meeteing Start 7:09 PM
| Financial | |
| 1. | $100 Check received and deposited. |
| 2. | SCRAMP was sent the information and we are still waiting for the check from SCRAMP for the t-shirts. |
| 3. | HMSA monies still due to us and on their way. |
| 4. | Old account has $8 remaining in it. |
| 5. | Balance of new account - as of October 18, 2009 - $9,698.34 |
| Grid | |
| 1. | Do we need a monthly newsletter? Minimum of 4 Grids per year. |
| A.) We post the minutes online so monthly Grids are not required. More discussion needed. | |
| 2. | Electronic Grid? Absolutely. Need to set a deadline on when we will go to Electronic Grids entirely. |
| 3. | Obituaries – Russ Hayes – Need a pic of Russ to put in the GRID along with his obituary. |
| Clients | |
| 1. | POC – Jan to review |
| 2. | HMSA – Ted talked to Chris. Monies at end of the month. HMSA is sanctioning body for Monterey Historics and it is 4 days. Ted will talk to Chris and Bo. |
| 3. | Russell – Final event last weekend. Only 5 drivers. Cross Training accomplished. Russell contract should be back to us relatively soon. |
| 4. | Skippy – Jan to check on status. Jan to call Jim. Down to 8-10 people. |
| Membership Application | |
| 1. | Discuss membership and wording for the membership application. |
| 2. | Voting Member or not – Yes, all members will be voting members per corporate guidelines. |
| 3. | Must be age 18 to work on course. Parent Signature is a must if under age 18 to work any position. |
| 4. | Clear easy directions on renewals – do a separate Minor application. Mickey will work with Ted on that. No other changes to the membership application. |
| 5. | Membership dues for 2010 - $25.00 Keep it at the same rate - MSP |
| 6. | Ted contacted the two members who have already renewed and informed them their membership cards would be coming towards the end of the month. |
| Roundtable | |
| 1. | Electronic Signature – Jan to check with Lynda of IMSA. Awaiting answer. |
| 2. | Check a checkbox that says you have read everything and agree to it. So the check confirms this is done and agreed to. In accordance with USARM policies and procedures. |
| 3. | Merchandise - Mickey recommendation – a list of the items available and what a member wants to order. Put it online so it will be sent via email to Rosebud so he has something to go off to send the products. |
| 4. | Corporation - Checking with Angele on concerns putting up a classified ad . Only for registered members. |
| 5. | Training - Jim Short – Training Session will be put up on a Survey tool. Jim is working with a company that does surveys. Do two tests – one for motorcycles and one for cars. |
| 6. | Concalls - Need USARM credit card info for USARM to put on concall account. Info provided by Rosebud. |
Meeting ended at 8:15 pm.
Next Board Meeting is December 15th – 7 pm