Category Archives: Minutes

USARM Board Meeting Minutes

2011 – February

Posted on
USARM Board Meeting Minutes
February 15, 2011

 

Attendees: Jan, Ken, Jim, Mickey, Ron, Chris & Rosebud
Guest – Ted Kuwada

Financials – $13,286.03 Balance – Motion to accept - MSP

Accountant – No return phone calls yet

Checking on status of the final financial status – Alternate tax of $800 sent but not cleared yet.

Motion to cover cost of Quick Books class for Treasurer – MSP

Ron is sending Quick Books back to Rosebud and Corporate Letterhead will be sent to Jim.

PayPal balance moving to checking account tonight.

 

Corporation Status – Update on Corporate Status.

 

Moto-GP

1.) Membership cards – Need to order new membership cards. We will order enough with old logo to finish 2011 since many have already been sent out. - MSP

2.) We will use up the old stationary for Moto-GP

3.) Ted will talk to Bo about Pit Lane personnel.

4.) Sandy will help with camping again and Jim offered as well.

5.) Jan, Rosebud, Mickey – 3 pm Saturday conference to discuss camping

 

Round Table

1.) Website updated with two President’s messages are up. Send articles to Mickey for Grid to go out in a week.

2.) Business Cards – Mickey will print up his own business cards as needed.

3.) Mickey will send out the logo to anyone who needs it or Business Cards.

4.) We will check on minimum ordering amounts for business cards.

5.) Rosebud will send Jim some letterhead and envelopes

 

Next Meeting - March 15, 2011

2011 – January

Posted on
USARM Board Meeting Minutes
January 18, 2011

 

Attendees: Jan, Mickey, Ken, Jim, Chris, Ron, Rosebud
Absent - Chris
Guest – Ted Kuwada

Note: An announcement was made in the last Grid to all current members inviting them to join meetings. No one attended.

Financials – Balance $13,182.01 – all bills paid up to date.

Corporation Status – Ron met with Angele last month. 2010/2011 – EOG $100 and she will be retained as our agent with the state and the federal.

Corporate Meeting - December 14, 2010

1.) Problems reading disk with QuickBooks but reviewed paper back-up.

2.) Only concerns shown were a negative shown under the column of assets. She gave Ron some recommendations.

3.) File with all original corporation forms and our seal is retained by Ron

4.) Transfer of all the assets to the new corporation – Attachment with equipment list, trailers and values need to be attached as an addendum to a monthly report. That will be added to 2009

5.) Corporate Book – Certificate with Board Members and list of members. Mickey will generate the PDF of the membership. 2011 list will be generated after the Bike Race.

Jan to send copies of all the procedures and policies to all board members along with the letter

Moto-GP

1.) Resolution to appoint Ted Kuwada as Moto-GP Event Manager with all authorities previously assigned and granted. Set dollar amount at $2,000 – Same as resolution for last year.

2.) Grid and Online Applications will be available at the end of January.

3.) Contract – Add the extra Draggin Wagon and additional personnel requested.

4.) Camping Coordinator – Mickey will coordinate the camping and Rosebud will do Camping again.

5.) Banquet – To be discussed later

6.) Inventory – Ted and Ken to schedule

7.) Ken and Ted will schedule to have bottles redone.

8.) Jan to call Ted regarding the Draggin Wagon Drivers/Crews.

Election to Board Positions

1.) Everyone on the current Board is eligible for any position based on past service to the Board

President – Jim Short - unanimous

Vice-President – Mickey Housel - unanimous

Secretary – Jan Kaufman - unanimous

Treasurer – Rosebud Vlastelica – unanimous

Training Records – Jan will maintain the training records once the training is up and running. 70% is set as the passing grade. Jan will email everyone who takes the test with a congratulations email. The wording about taking the test with the notice that the answers are in the manual.

Mickey talked to Paul Butler about training and also contacted Bo and Judy at Laguna regarding updated Fim/DORNA training documents.

Chump Car - General Discussion – Ron talked to John. Another Gentleman is coordinating the workers.

Lemons 24 Hour – Jim will contact Dan Radowitz again.

NASA – Event went well. Local people had full complement of workers and only a couple of our USARM people worked the event due to communication issue with NASA and locals and us.

Round Table

Thank you to Ron for stepping into the role of President and keeping an open mind, a level head, and leadership to get our club healthy both fiscally and organizationally.

Next Meeting - February 15, 2011

2010 – December

Posted on
USARM Board Meeting Minutes
December 14, 2010

 

Attendees: Jan, Ken, Jim, Rosebud, Ron
Absent - Chris
Guest – Ted, Mickey

Reviewed document received from Independent Financial services – reviewed and discussed response – Ted will respond.

Congratulations to Mickey who has been re-elected to the Board.

Elections

A.) Highest election result in our known history.

B.) Mickey will add Ron’s note to the website.

Financials – Rosebud – No changes – MSP to accept

A.) Financials taken to Angele – unable to open the report. Ron to meet with Angele on Friday.

Logo – Trademark confirmed. Motion to reimburse Erica for her trade-mark work. Reviewed monies.

FIM Training Video - Mickey will contact Paul Butler

Chump Car – Letter to John – Received contact to work West coast Races

Resolution for Ted to do Moto-GP be voted on at next meeting.

Next Meeting - January 11th

2010 – November

Posted on
USARM Board Meeting Minutes
November 16th, 2010

 

Attendees: Ron, Chris, Ken, Jan, Rosebud
Absent - Jim
Guest – Mickey

Thank you to the Board for adjusting the BOD Schedule at the last minute – Jan

Financial Report – Balance $14,644.00

Corporation – Discussed Corporate counsel and follow-up

Elections

A.) All Candidates have submitted statements that have been reviewed and readied for the election.

B.) 3 positions are open this year for the 2011/2012 term.

C.) Electronic Voting tested and certified with invitation, ballot and acknowledgement

D.) Requests for paper ballots received and will be sent with Election Manager return address

E.) Deadline will be to either have the ballots post-marked by December 3rd or electronic voting will be done on or before December 3rd.

Café Press - Still working on resolution

Trademark

A.) USARM Name – Trademark Certified

B.) USARM Logo – Double checking on certification

Clients

A.) Green Flag – due to reduction in sign-ups for their last 3 events in 2010 – the remaining Green Flag events have been cancelled for 2010

B.) NASA – Jan to check with Jim on Status

C.) Chump Car – Ron has called into Chump Car

D.) Moto-GP

a. Jan and Mickey to contact DORNA on updated Safety Training Video and written brochures, handouts, etc regarding corner working

b. Add to next month’s agenda – Resolution for Ted to manager Moto-GP once again

Website

A.) Will discuss Forums during next month’s meeting

B.) Webmaster has several things in the works

GRID

A.) Articles for GRID

B.) Moto-GP activities to ramp-up shortly

Round Table

A.) Rosebud let us know that Beverly Morgan sent him copies of a magazine showing Rosebud on the cover – hard at work. Autographed copies are available from Rosebud or a reasonable "donation". LOL Thanks Bev!

Next Meeting - Due to Christmas Holiday our next meeting will be December 14th

2010 – October

Posted on
USARM Board Meeting Minutes
October 19, 2010

Attendees: Jan, Ron, Chris, Jim, Rosebud
Absent - Ken (excused)
Guest – Mickey

Financial Report - Balance after Coronado and other expenses - $14,705
Election
1. Bruce Brunner will count paper ballots
2. Deadline discussed
3. Contact for paper ballots will be Ron by phone and Jan by email
4. 3 positions open in 2011.
5. Ron to send blast to USARM Emai list.
6. Some candidate statements have been received by WebMaster and they are ready to go.
Grid
1. Articles to Mickey
2. Mickey has Grid ready to go but is waiting on a few bits of information from Board Members.  We will have those to him within 2 days.
Coronado
Report will be written by Ron and Chris to send to Mickey.
CafePress
Original USARM Board person who set up our account cannot remember his email address from back then. He no longer lives in this area and has had several different email addresses since way back then.  We will get legal involved to get it all sorted out.
Corporation
Agent availability to be confirmed for upcoming year.
Paypal
Final 2010 receivables will be pulled and deposited in early November.

Next Board Meeting – November 16th 7 pm Pacific Time

2010 – September

Posted on
USARM Board Meeting Minutes
September 21, 2010

Attendees: Jan, Ron, Chris, Rosebud
Absent - Ken, Jim
Guest – Ted, Mickey

Elections
1. Electronic Voting Software testing completed.  All concerns addressed
2. Token limits the voter to be only the person with that specific email and that token
3. Hard Copy Ballot will be sent to all who request one
4. All email addresses for active members will receive ballot to vote.  Couples using the same email may request additional ballot for second person.
5. Only current members and lifetime members may vote.
Cafe Press
1. Mickey has been talking to them to get Logo updated and determine available balance in account
MOTO-GP
1. Concerns of workers – time to get autographs.  We will address with Laguna and Dorna for possible exception.  There are no other exceptions at any other track.
2. Requesting updated Safety Video from Dorna to update training
Financial Report
1. Rosebud gave Ron updated disk at Coronado.
1. Ron to get with Corporate Counsel
Terms of office
1. Ron raised concern regarding his Board activity given a possible return to Africa discussed.  No decision made at this time.
Other events
1. Sears Point – Only workers allowed are employees of the track.  USARM had exemption for many years but that has ended.
2. Coronado – Ted is still Event Manager for HMSA and Coronado.  Worker injured on Scooter crash.
3. NASA – Jan to check with Jim
4. Other event previously discussed – We are pursuing this opportunity for a national engagement.

Next Meeting – October 19, 2010

2010 – August

Posted on
USARM Board Meeting Minutes
August 17, 2010

Attendees: Jan, Ken, Ron, Chris, Jim, Rosebud
Guest – Mickey, Ted

Discussed Ron's recent hospitalization with malaria.

Financial Report - Rosebud will send us the financials.
1. Balance - $14,967.06 Balance.
2. Corporate Attorney Status - Angele met with Ron shortly after the Moto-GP. Final Corporate book with all the paperwork and contract details will be presented to Ron shortly.
3. Tax Status - Taxes due. Rosebud sending Quick-books. Ron talked to Erica at Moto-GP and they are arranging for the Tax person will go over the books and will get them filed.
General Membership Meeting
1. Year End Statement - Minutes of General Membership meeting - send to directors and to Ron.
2. Opened meeting, discussed by-laws and policies and procedures. Discussed elections in the fall and to contact Ron or Jan. Then opened for general questions which were more related to the race.
3. Final numbers - 277 members present. 162 cast votes. 161 - yes and 1 - no. By-Laws accepted.
MOTO-GP
1. Ted gave Rosebud $10K+. Balance
2. County paid for the camping and for the $100. Paid Laguna the $2,000 for the lunches.
3. Third Draggin Wagon at Turn 8 will be needed next year for Moto-GP.
4. Pit Fire - We do not have enough people and with extra crew for extra Draggin Wagon we will let SCRAMP continue to monitor Pit Fire.
5. Adjust verbiage on the contract to include numbers for the additional draggin wagon and to allow for cancellations.
Elections
Electronic balloting for this election. Jan and Mickey to work on that together.
Miscellaneous
Cafe Press - Account opened in '96 or '97 by Rob, Stuart and Carrie and we need to get money from them and/or change the Logo. Contact Café Press to find out who opened that account, what account is it linked to. We need to change the logo and link it to the correct account.
Round Table
1. Jim Short paid a compliment to Mickey for a job well done.
2. Ron paid Jim Short a huge compliment for his 14+ Hour long day on Thursday doing registration.
3. Ken will be gone for September and October on his yearly Alaska trip. Ken gave Ron his proxy to vote on anything.

Next meeting - September 21st

2010 – July

Posted on
USARM Board Meeting Minutes
July 13th, 2010

Attendees: Ron, Ken, Jan, Chris, Rosebud, Jim
Guest – Ted, Mickey

Financial Report
1. Rosebud will send us the financials after this meeting.
2. Need to talk to Angele regarding financials. Rosebud to send financials to Angele.
3. Deposits and invoices all up to date.
MOTO-GP
1. Social – Rosebud to purchase the tables approved in June Meeting.
2. Inventory – Completed
     a) Bottles have been recharged
     b) Concern about Yellow flags – We have plenty
     c) C02 bottles not required for e-bikes
3. Camping – Roster for Camping in process. Notifications still coming in.
4. Thursday Track Inspection – moved to 4 pm instead of 10 am so we have more time.
5. Jim will do registration in worker camping.
6. Cancellations still coming in. Late inquiries – not enough time to get paperwork to them.
7. Need to pick up plates, silverware, etc. for BBQ. Jan, Chris and Ron will work out picking up all that stuff.
8. Awards/Trinkets for best corner prizes – We can pick up bags of candy (non-meltable) to use as awards.
9. Doug Smith will do the training sessions in worker camping.
10. General Membership Meeting – Friday Night
Need a Ballot to vote on the By-laws
Round Table
1. Jan arriving Tuesday afternoon
2. Ron and Chris arriving Tuesday
3. Ted and Ken will be there on Wednesday
4. Mickey arriving on Thursday. Mickey will be in Race Control doing Logistics dispatching.
5. Since inspection isn’t until 4 pm on Thursday we have extra time to get everything done and with the extra people arriving early we will have lots of help.
6. BBQ on Saturday night. Rosebud will pick up the big BBQ on Friday.

Next Meeting – August 17th

2010 – June

Posted on
USARM Board Meeting Minutes
June 15, 2010

Attendees: Ron,Ken, Jan, Chris, Rosebud
Absent - Jim
Guest – Ted

Financial Report - Rosebud will send us the financials.
MOTO-GP
1. Motion to buy tables for USARM to use – MSP (Moved, Seconded, Passed)
2. Inventory – This weekend
     a.) Bottles to be refilled – They will put them in the small trailer
     b.) Flags – we have enough yellow flags for the double yellows for AMA.
3. Camping – for some reason Ted and Mickey are getting the emails but not me. Unsure why. Mickey will help capture info.
4. Friday Inspection – 8 am start so let TMs do their meetings on the corner.
5. Registration in Worker Camping on Thursday is ok with Ginger.
6. 13 Cancellations
7. BBQ all set – significantly reduced price as compared to last year with new vendor.

Jan to call Jim Short about Training sessions.

General Membership Meeting – Friday Night at MotoGP – Voting on By-Laws to be completed at this meeting.

NMPs – 5-6 went to Medical – 12-15 NMPs all set for us.

Awards – New Corporation – New Year – Worker of the Weekend Awards will be ordered for all our events. Two special awards to be handed out at Moto-GP

Jan – Angele’s Number to Chris Vlastelica

Next Meeting – General Membership meeting at the Moto-GP

2010 – May

Posted on
USARM Board Meeting Minutes
May 18, 2010

Attendees: Ken, Jan, Chris, Rosebud, Jim
Absent - Ron, Mike
Guest – Ted

Financial Report - Rosebud. Balance at END of March $13,692.48. Balance today $13,842.32
1. All invoices paid up to date. All deposits made
2. Equipment Trailer moved from Sears Point to Laguna Seca
3. $3,000 paid to Laguna Seca for the turn box covers - Turns 1, 7 and 9
4. Audit and bookkeeping costs have been paid
Second PO box paid for another year
Corporation
Chris to verify the audit detail with Angele and will report back to the Board.
MOTO-GP
1. Headcount - We are full and we have an extensive waiting list.
2. Lunch crew is set already.
3. Ted will schedule work crew for the inventory.
4. Training discussion
5. Jan to send note to Mickey regarding Bellina kitchen. Bellina Family has provided meals for many years. This year Kathy is having knee surgery and will not be able to do all the cooking. Need to advise Moto-GP folks.
Personnel
1. Personnel issue discussed - MSP
2. 2nd motion for resolution - MSP

Round Table
Jim Short saw the Baucoms at the AMA at Sears Point. They said Hi to all their USARM Family.

Next Meeting - June 15th

2010 – April

Posted on
USARM Board Meeting Minutes
April 20, 2010

Attendees: Jan, Ken, Chris, Ted, Rosebud, Mike, Jim
Absent: Ron-Approved - Note: Ron is on a work assignment in Africa.
Guest – Ted

Reference: MSP stands for Moved, Seconded, Passes

Ron’s absence
Chris to get proxy from Ron for his vote. Ken will serve in Ron’s absence and will remain Vice-President. MSP

Financial Report
Rosebud. Balance at END of March $13,692.48. Balance today $13,842.32

Turn Covers
$3,000 to Laguna for the phone box covers. We approved this expense several years ago and Laguna is now ready to move forward. Rosebud will meet with Anne to present her with the check for the covers.

PO Box - PO Box is paid for another year.

MOTO-GP
1. Applications - we have over 250 applications already. Several of the regulars have not signed up yet. Ted has been contacting them to get their apps in or we may have to do the race without them
2. BBQ – We have access to a chef who does catering who will do it for us for much less than what we paid last year. MSP – headcount 350
3. Inventory on Trailer – Ted coordinating the inventory update.
4. Extra yellows for AMA – We have them

Equipment
Jim needs to get equipment trailer moved from Sears Point down to Laguna. Rosebud will arrange to get it moved down to Laguna.

Corporate Status

We’re fine and up to date. Jan to send our approved processes and procedures to Mickey to add to the website.

Meeting Ended 8:24 pm

Next Meeting – May 18th

2010 – March

Posted on
USARM Board Meeting Minutes
March 16, 2010

Attendees: Jan, Ken, Ron, Chris, Jim
Absent: Rosebud – Working, Mike
Guest – Ted

Called to order – 7:07pm

Financial Report
Turn Boxes at Laguna – Ron to check with Bo.  We are ready to present the check to Laguna for the covers for the turn box covers.  The format Laguna originally set up is different but it will provide covers for some of the corner boxes.  Other clubs are also participating in the turn box covers and everything should be done by the Moto-GP.
Clients
Russell School – Final report from Jim.
PCA – Las Vegas – Ron provided update.  Ron is working on a list of workers.
MOTO-GP
1. Pics from 2008 – Finally!   Jan received a package from the photographer from 2008 who send us the pics he took.  She will get them to Mickey.
2. Camping – Jan – Checking on personnel for Camp monitors – Ted will send email and phone numbers to the contact.
3. Ted and Rosebud will do another inventory shortly
4. We will get more tubs and we can put the extra stuff in there.
NASA – Jim to talk to Dan Radowicz.  Jim is going to talk to Jerry this weekend.
24 Hours Lemons – Jim talked to Dan and he’s interested in working with us.
Training
Updates from Jim – Jan to look over the tests and provide feedback.  Ted already reviewed and provided feedback.  We did split the tests into a car test and a motorcycle test.  Hand signals sheet to be added.
Corporation
1. Reviewing ongoing contract with Angele – Looking at quarterly meetings
2. By-Laws Update from Jan - completed
3. Trade-Mark Update – Completed
4. Corporate Meetings – Update from Jan – Ron will get with Angele
5. Angele did our filing for last year tax and our Corporate year tax.
Website and GRID
1. Need to send Mickey schedules for our clients.
2. Need to get a GRID out ASAP – Mickey is ready.
Roundtable - None

Meeting Ended 8:17pm

Next Meeting – April 20th

2010 – February

Posted on
USARM Board Meeting Minutes
February 16, 2010

Attendees - Ken, Chris, Jan, Mike, Ron (from Africa)
Guest – Ted
Absent – Jim, Rosebud (Rosebud sent notes)

Financial Financial Report – All outstanding payments to USARM have been received and deposited. Expenses are up to date.
Clients
1. Historics – Contract for Historics. Do we/they want us to try to work it? We will check with SCRAMP now that they are promoting the event.
2. Chump Car
A.) Report from last event – Fantastic event.
B.) Schedule going forward
3. NASA – Contract update – Jim in touch with NASA and will update all at next meeting.
4. Russell – Jim has contract into Russell – Update will come soon.
5. Moto-GP
A.) Contract update - MSP
B.) Medical update – Dr. Ting and Tuan will be back.
C.) BARF – Jan posted on their website.
D.) Discussion on personnel.
E.) Camping – Need someone in charge of Camping. Discussed recommended personnel. MSP to ask them to take on that role.
Corporation
1. Legal representation – Angele and how much help do we need/want – Angele proposed contract for this year. Looking for quarterly meetings.
2. By-laws update – Jan to finish by end of February and send to all.
3. Trademark update – Signed the electronic paperwork. We have registered USARM as our Trademark and also covers the logo. It’s in the process of being worked for $350
4. Corporate Meetings - Jan to call Angele to get an update.
5. Official notices to our lawyer - $80 a year. MSP
6. Corporate Meetings – Nothing scheduled at this time.
Training
1. Tests updated? Jim needs to update us on this. Ted sent out the tests the other day. White flag when out of comm.
Roundtable
1. Turn Boxes at Laguna Seca - update - $3,000 was to repair the boxes and put tops on them. Someone will check with Laguna on the status.
2. Website - Event Schedule online needs to be updated. Board reps of each event need to send Mick their schedules
3. Recommendation from Jan - Facebook - MSP
4. Board Positions - All Board Members will remain in their respective positions for 2010
5. Ron is coming home from Africa in about 30 days. Back around March 15th .
6. The Board is extremely grateful for Ron's call from Africa into tonight's meeting.

Next Meeting March 16th – 7 pm

2010 – January

Posted on
USARM Board Meeting Minutes
January 19, 2010

Attendees - Jan, Ken, Jim, Chris, Rosebud, Mike
Guest – Ted
Absent – Ron – Out of the country

Meeteing Start 7:09 PM

Financial Balance - $10,268.66 as of 1-15-2010
Clients
1. CHUMP Car – Contract signed with Chump Car. First race - Willow Springs at the Streets.
A.) They do not allow turn worker vehicles on the course. Workers will be outside the fence.
B.) Jim Short, Rosebud and Bob King are coordinating the issue.
C.) Bruce Brunner worked Sears Point and said it went fine. Paul Einhorn was the Starter. 14 hours and 5-6 Full course yellows.
D.) Rosebud and Kevin Griffin will be added to the Chump Car List.
E.) Need to give office at Willow Springs the whole list of who is working that race. We only need flags, nothing else. We made arrangements for Infineon to bring down the flags. Rosebud will bring down the flags. Jim will let Frank know he does not need to bring the flags down. 6 sets plus the starter set.
F.) If signs of lightning – we will pull the workers are out of there.
G.) USARM Fees plus rooms will be provided. $150 for equipment. Town House Hotel is the hotel. 8 rooms on a time-sharing basis.
H.) Need clarification of the deposit from Chump Car that should be in there 7 days prior to the event. The deposit should be in there 7 days prior to the event which would be this coming Friday.
2. NASA – Jim – Met with Jerry. Draw up a contract and Jerry will sign it. 3 Dates at Thunderhill. Possibly adding new venues later. Jim sent update to the directors. Ron will check and will send update to everyone.
A.) Jim short sent contract to them. They should have it and we should get it back signed.
B.) Need schedule for NASA and Chump Car to post on the Website and on the GRID.
3. Russell School - still working out their schedule.
4. Moto-GP
A.) Dates changed on the applications. Ted will double check and will send to Mickey.
B.) Contract – Jan to make the changes and send to Ted. MSP.
5. Other Clients - Ted talked to Bo beginning of January about possibly other events.
Grid - Jan to script articles for the GRID.
Testing
1. Mickey had several valid points about specific track issues and specific events – where do our workers find the specific information on our website?
2. Jim will rename the test so it’s not membership specific. This will be a test to review the training documentation. Jim will make changes to the questions as needed.
3. The Board to review the questions and provide the feedback. Motion to push forward with Mickey having the testing on our website. Need to get the hand-signals up on the website. Jim will review the website to make sure the answers are readily available.
4. Jim will be adjusting the test every so often to keep it fresh.
5. We discussed a business card saying the person is certified.
6. Jan to review the tests again and provide feedback to Jim by the 1st of February.
7. Motion – Leave the testing and tracking of scores with Mickey instead of with the outside company. MSP
Roundtable
1. Question for Mike – Sprint Car Dirt Races – Mike talked to Mr. Sullivan about it. And he talked to the Promoter. Mike will update us after he talks to them again. They start racing at the end of March/Beginning of April.
2. Mike – Webpage – He is going to send some recommendations to Mickey.
3. Corporate Meetings – Nothing scheduled at this time.

Motion to end the meeting – MSP Meeting ended 8:37 pm

Next Meeting February 16th – 7 pm

2009 – December

Posted on
USARM Board Meeting Minutes
December 15, 2009

Attendees - Ron, Chris, Mike, Jan, Ken, Jim, Rosebud (Called in from the road and proxy given to Ron)

Meeteing Start 7:09 PM

Financial
1. Rosebud will send later. We received the $4,500 check from HMSA for the rooms we took care of at Coronado and it has been deposited.
2. Ted and Rosebud sent a note to Bo at SCRAMP regarding the check for the t-shirts.
3. Balance - $14,189.12
Minutes - Minutes from November - MSP.
Clients
1. Russell – Jim – Updated Contract sent to clients with new logo. Ron to send All a copy of the Russell Contract.
2. NASA – Jim – Met with Jerry. Draw up a contract and Jerry will sign it. 3 Dates at Thunderhill. Possibly adding new venues later. Jim sent update to the directors. Ron will check and will send update to everyone.
3. Chump Car – Need to determine the number of workers for Willow Springs. Sears is January 9 and 10. 2–7 hour Enduros. Jim and Ron Cowen got 19 workers set up for their first event. Ron talked to him on Monday night. Discussion about historical concerns. Talked the basics. Contract details discussed and agreed.
     A.) T-Hill, Buttonwillow and Willow Springs contract details discussed and agreed. BBQ on Saturday night for all. 2 spare workers for relief. 22 workers will be fine for coverage. Paul Einhorn is the Starter and does not fall under USARM. We do not provide GRID or Black Flag. 35-40 cars will run.
     B.) 3 solutions on the pay discussed. Mike sent in write-up with some verbiage.
     C.) Ron to send the Directors the contract. We will provide list of people participating. Ron will send the contract out to all of us to look over prior to sending to John. Specific contract for January event due to timing of the event. Ron and Jim will discuss separately.
     D.) Button Willow and Willow Springs and Auto Club Speedway – set-up 80 miles as the window where we would need rooms.
     E.) Equipment fee discussed MSP. Jim will work on the total numbers, paid prior to the event. If paid prior it is noted that USARM is a courier only. We will have to cut 1099s for all the workers. They are responsible for the landline or radios for use during the weekend. $10 food allowance. BBQ should be free for workers. Check prior and we will disperse to workers. This is a one event agreement to determine our actions going forward. Vote – 6 Yes, 1 No
4. 24 Hours of LeMons – Dan Radowitz – First race in February. Ron and Jim to work on that contract.
5. Sprint Car – Mike met with them. Talked to the club president for Silver Dollar Fairgrounds. They are interested in us presenting a contract to Handy Racing Productions. Mike will draw up a proposal. Northern Auto Race Club currently works the event and the Fairgrounds wants a more organized group. First event is first week of April.
6. Historics – Looks like SCCA will be doing the Pre-Historics and the Historics. Chris from HMSA will be talking to BO.
7. Skippy – Call Jim Hileman regarding Skippy. – Action Jan
8. Moto-GP – Jan to work with Ted and Mickey to put up the Apps. Already completed by Ted and Mickey.
Training - Jim Short – Training Test online. It’s up and online. Couple of wrinkles to work out – housekeeping stuff. Need a way to score it and then pass that along to whomever is going to score it. Jim completed test for motorcycle people only. You can print out the results and it gives you the written answers. Jim will collect scores and will pass that along to Ted. Mike will volunteer to send out a certificate. Mike and Jim to come up with a Diploma/Certificate that can be sent out that says they passed the certification. Jan to get the signature to add to the Certificate.
Corporation
1. Need new Board Members to sign the Conflict of Interest Policy. Need disclosure of other groups.
2. Meeting with Angele cancelled. Reschedule for 2010. Ron to work that with her. All procedures to be finalized and ready to go.

Adjourned at 8:30 pm

Next Board Meeting January 19th – 7 pm