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Date/Time: April 21, 2015 3:51 pm
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World Superbikes and Moto America July 17-19 2015. It's that time again for Racing. Get your applications in ASAP. We need a bunch of workers still. Lots of positions to fill. We need Flaggers, Handlers and might need a workers camping crew if last years don't return. Don't wait for the last minute to send in your apps! Don’t worry about the due date on the Worker app. We're taking workers till we're full.
- Ted
First off I want to pass along a big THANK YOU from Gill Campbell for an excellent weekend. I’d like to second that. I’ve never had so many compliments about the Inspections and how well you guys did out there clearing the track from Laguna, SBK and the AMA Officials. When you guys perform like that it makes my job so much easier during the weekend. They are going to use video from our Track Inspections for training other tracks what a Track Inspection is supposed to look like. We got an A+ excellent rating on Sundays Inspection. Whenever a bike went down, you guys hustled out there and worked as a team to clear the incident. The SBK Officials were very impressed. To me it looked everyone stepped it up one notch for Race Day. I like that because that's when the rest of the world is watching and I think we represented our Country well (with help from our Canadian workers). Everyone pat yourself on the back for a job well done. I hope everyone enjoyed Jonathan Rea and Leon Haslam little visit to talk to us. I thought it was great they told you they rely on you workers out there to keep them safe. It's great to feel we’re all in this together. The autographs and group picture a huge bonus. No promises, but Valentina ( Dorna PR) told me said "it is possible to this again next year". Let's hope so. THANK YOU to everyone who came out and supported our club to make this a successful event from top to bottom. Everyone keep in the back of your mind what you can do better next year, because we have match or improve on our A+ excellent Track Inspection rating and our flagging and response. Don’t ever be satisfied with what you did last year, there's always room for improvement somewhere.
On another note. Everyone who was supposed to give membership and worker apps and didn't won't be contacted next year for the race. I need to put your info into our data base. Send it to me if you want to be contacted when we find out the date for next year. For some of you I only a first and last name.
There are some pictures of workers on SuperBikePlant.com and Crash.net has a video of all the WSBK crashes
THANK YOU again everyone. I hope to see you next year.
- Ted
USARM.ORG has been under construction since the beginning of the new year, and we apologize for the brief downtime.
USARM would like to thank Mick Housel and Doug Smith for helping us get back online.
Same old features...
... and some new features.
I want to thank everyone who came out and supported the club for the MotoGP weekend. We passed all the FIM Track Inspections. It was a great job by all the Workers new and experienced to pull together and make it a successful weekend. Thank You to all the TM's and experienced workers who took new workers under their wing and showed them how it's done. I got lots of positive feedback from lots of new workers about how much they learned and how much they enjoyed working with you. Good job, that's how we make our club stronger.
On another note, I want to thank all of you who were on a radio for your patience dealing with the issues we were up against all weekend. I voiced my concerns over the issues we had all the way to the top. They are working on a solution to the problem, because SCRAMP can't have another weekend with radio issues during a FIM / Dorna event, or they could lose the race(s). This is/was a very serious issue with SCRAMP and they were working on it all weekend. A big Thank You to Kenny, Scott, Rene, Shelley, Lawrence, Elena, Ryan and Alan for the late nights Friday (2:30AM) and Saturday (1:30AM) we had charging and checking all the radio's before we went to bed. It would never have happened without you.
Next up World Superbikes. If you applied for WSBK and worked MotoGP, you are working WSBK. It's automatic acceptance. If you signed for both and didn't make it MotoGP, drop me an e-mail and let me know you are going to show up at WSBK. I'll get around to contacting you, but it's better to contact me ASAP. I still need around 80 more workers for WSBK. If you know anyone interested, have them sign up. Disregard the deadline. I'm taking apps till I'm full. You'll get an e-mail confirmation and a mailed one like MotoGP. If you worked MotoGP , you'll only get the confirmation letter and anything new for WSBK. Most of the other things are the same for both groups, so hang on to your MotoGP packet.
Thanks again everyone. Let's get some rest and recharge the batteries because we're going to this again in less than 2 months.
- Ted
Attendees: Jan, Doug, Ted, Ken, Jim, Mark, Rosebud
Absent: Deb
Finance
Deposit $2,060 in membership checks. Balance is $16,710.26
Paypal
Ted will pull some money from Paypal
Inventory (Completed)
Whistles - Qty 600
Clipboards - Qty 300
Race Business
Mick Brown - We would like him to Run the Crew. We wanted him to do that all along.
Kevin Bigley - Draggin Wagon - Jan will talk to him
Poster - Doug created poster and Ted will run it by Gil Campbell
Banquet - Rosebud will finalize stuff with Rochelle on Sunday.
Tickets - Ted working with Ginger on the tickets. They wanted to do 3 separate tickets. Our request is only 1
Patches and Pins - Maybe pass those out in ziplock bags in the Turn Marshall Bags
Other Business
Underwoods - Need their apps - Jan to tie out with them this weekend
Mike Texieria - Wife is working also.
BARF - Notice out on BARF - Jan to check
Check with Mickey Housel about Admin Access for USARM.NET
Security Certificate - Did Mickey buy one or generate one himself. Let Mark know.
Donation or Flowers for Kathy - Flowers and $100 donation
Next Meeting - June 18th, 2013
Attendees: Jan, Deb, Doug, Ted, Kenny, Mark, Jim
Absent: Rosebud
Finance
Balance - $15,050.36 - all bills paid and up to date
Corporation - 2 online forms to be submitted by May 30, 2013
Tax update - in process
Personnel
Letter sent out to specific personnel regarding issues - completed and sent.
Moto-GP
Applications - 50 or 60 received so far. Deadline is May 17th
Contract - Ted will meet with Bo. No change, adding the Generator.
Equipment - Inventory - TBD
Whistles - Order a few more than last year due to two races.
Clipboards - discussed
Lanyards - discussed
Banquet - Awaiting update from Caterer on 2 dinners – one at each
Jan - Awaiting discussion with Bill regarding events
Website - Jan to meet with Mark. We have Board Meeting minutes to add to the website and info for the Grid.
Communications Committee
Doug, Bev and Mark Curtsinger met and finalized the Radio Communications Protocol.
They also developed a 4 page Checklist for the Turn Marshals.
Doug will send all this information to all the TMs from last year and to get input from them to incorporate into the documentation.
Doug to meet with Mark to update the Training documentation on our website.
List of all the members signed up for the race. Mark will add that to the website.
Round Table
Doug looking at a way to get the TMs priority to go out to the turns.
Mark to add Doug's email to the Webpage.
Mark - Need the Board Meeting Minutes and Grid info. Jan to schedule time with Mark and send info.
Ted - Corporation Paperwork just received to be signed by Jim Short and mailed before the end of May 2013.
All - Discussion about ensuring Workers to check in with TMs if they are able to take a session off to give someone a break. If you are not in an active station then check in and rotate them so someone can take a break today or someone different tomorrow. TMs to work on schedule to ensure personnel have time to take breaks.
Next Meeting - April 16th, 2013
Attendees: Jan, Ted, Jim, Mickey, Debra, Rosebud
Absent: Kenny (Approved - Proxy-Ted)
Meeting called to order 7:00 pm (Pacific time)
Training
A.) Letter from Doug Smith
- Jim reached out to Doug about putting together a team to update our USARM Training Documents and document Moto-GP Specific Procedures and Processes including radio protocol.
- Doug is pulling together the key players from Race Control
B.) Discussed engaging the Turn Marshals to document Turn Specifics
C.) Discussion about turn assignments and rotation from year to year - pros and cons
Moto-GP
A.) Date for Moto-GP set at July 21st weekend – one week earlier than last year.
B.) Ted will meet with track management to address the "LONG" list of concerns we had this past year.
Workers out very late with VIP Laps
Refreshments
Goodies for our workers not delivered until the end of the day on Sunday
USARM Office provided was tiny and did not allow us to do any prep work so we were delayed getting everything done
Attitude of the Track personnel we had to interface with to try to get issues resolved
World SuperBike
A.) New event added to the Calendar in September 2013
Attendees: Jan, Jim, Mickey, Ken, Debra, Rosebud
Absent: Ted Kuwada
Officers elected
Treasurer – Rosebud
Secretary – Jan
VP – Mickey
President – Jim
Annual Resolutions
Ken raised discussion about the 2012 Resolution for Moto-GP for Ted. Jan to create the 2012 Resolution for Ted for Moto-GP – Manager, financial decisions, Accepting, assigning and moving people, etc.
Moto-GP
1.) Several emails have already come in looking for Apps. Discussed with the Board.
2.) Recommendation to put Moto-GP Application online this year – Mickey will reach out to Ted.
3.) Put in a note at the bottom of the application that submitting this application constitutes you are agreeing to certain stipulations – Mickey working on that now.
4.) Usually the Application goes online around March 1st. Recommendation we hold off for now.
5.) Further discussion at the next meeting.
Dues
1.) Discussion on what to do about Money orders, Cashier’s checks, and other out of the country checks – Debra states there should not be a difference. Rosebud to check further and advise the Board.
2.) Membership will remain at $25.
3.) Lifetime Membership discussion – since the vote has to be unanimous we will wait until we have a full Board for discussion.
Training
1.) FIM Training is online now – Mickey recommended we shoot our own training videos and put them online.
2.) Deb recommended we approach a specific person she named to narrate. She will reach out to him.
3.) Mickey, Deb and Rosebud will reach out to members/volunteers to film an updated training video.
4.) We might want to check with Tri-Country about doing a fire-school.
5.) Also seeking private property to film
6.) Rosebud to check with Rangers on doing a fire school in the Pistol Range.
Financial Update
1.) 16,855.83 Balance
Meeting adjourned 8:15 pm
Next Meeting - February 21st, 2012
Attendees: Jim, Kenny, Mickey, Jan, Ron, Chris, Rosebud
Guest – Ted Kuwada
Elections
1.) 124 Ballots cast out of 379 – 32.7% return overall
2.) Electronic Balloting – 116 Ballots Cast
3.) US Mail – 16 ballots mailed, 8 returned
4.) Result – Electronic Balloting proven to return highest percentage of return from our members.
5.) Reviewed results.
a. Re-elected to the Board – Jim Short and Rosebud
b. Elected to the Board – Debra Cerny
c. Next highest vote count – Ted Kuwada. Ted was appointed to the Board and accepted the appointment.
Congratulations to Jim, Rosebud, Debra and Ted
6.) Jim to reach out to Debra with election update.
7.) Jan to reach out to Debra and schedule time to review Board Logistics and to go through the Processes and Procedures.
New Opportunity Update
1.) Proposals sent
2.) We will touch back in early January to proceed with plans for 2012 and future
Financial Update
1.) Bank Balance $16,212.90 after reprinting costs
Round Table
1.) A huge thank you to Ron and Chris Vlastelica for their service on the Board. Discussion encompassed the leadership and direction they brought to the Board and how instrumental they were in resolving issues and setting the club onto the proper course for fiscal responsibility.
Meeting adjourned 7:35 pm
Next Meeting - January 17th, 2012